Student Service Information {SDSERI-5}

This option is used to enter student service centre and personnel linking information or to query and maintain information already linked through the options {SDSERI-2} and {SDSERI-3}. Service centres must be defined on {SDSERC-4}.

Panel box: Activity or Service Centre Information

Field	Type & Length	Description
Student	N9	The student’s number must be entered when a new record has to be created or queried, if a record exists.
Year	YYYY	The academic year for which the student is registered.
Activity	A4	The activity code, as created in option {SDSERC-3} for either a qualification or subject. The <LIST> function displays valid activity codes. Exclude Activity codes with type "A".
Qualification	A6	If the activity code is linked to an event indicator: (Q) - the qualification code must be entered. (B) - both qualification and subject are mandatory. If the activity code is linked to (S) the qualification code may be entered and is not mandatory. Keep in mind that when the qualification code is entered this combination must be valid on the 'Curriculum' {SACADO-17} and student registration {SREGAR-1} as defined in option {SDSERC-3}. The <LIST> function displays the qualification registrations for the year and student combination. A cancelled qualification cannot be linked to a service centre.
Qual. No	N2	The qualification number, as generated on the qualification registration, will be displayed when the qualification code is entered.
Subject	A7	If the activity code is linked to an event indicator (S) - the subject code is mandatory. Keep in mind that when the qualification code is entered this combination must be valid on the 'Curriculum' {SACADO-17} and student registration {SREGAR-1} (B), both qualification and subject are mandatory. If the activity code is linked to (Q) the subject code cannot be entered as defined in option {SDSERC-3}, The list of values will display the subject registrations for the year and student combination. A cancelled or exempted subject cannot be linked to a service centre.
Subj No	N2	The subject number, as generated during the initial registration of the subject, will be displayed when the subject code is entered.
Centre	A6	The service centre code to which the student must be linked if the above combination is entered. The <LIST> function displays all valid centres, as created in option {SDSERC-4b3}. If the institution does not use the postal code / activity combination for the link, the LOV will only display the values for exam centre from {SDSERC-4b4}.
Reason for change	A2	This field will be mandatory if validation ‘CC – Reason for change mandatory’ is set to ‘Yes’: the following detail changes Activity Code Personnel number Service Centre Values linked to the indicator 'T' as defined on {SCODE-33} may not be entered.
Person	N9	The person who will be responsible for the student for the centre / activity combination can be entered. The field is not mandatory; if the person isn't known when the record is created, it can be linked at a later stage. The system will check that the person who is linked has a valid contract for the activity in option {SDSERP-1} TAB - Service Centre, before commit is allowed.

Panel box: Qualification / Subject Information

When a student is queried in the search panelbox, the relevant data of the student will be displayed if data exists on:

Qualification Block from {SREGAR-1}
Exam Year, Exam Month and Subject Block from {SREGAR-1b2}
Exempt from {SREGAR-3b2}
Cancel Date for Qualification from {SREGC-3}
Cancel date for Subject from {SREGC-4}
Ceremony Date from {SSTUD7-2b2}

Field	Type & Length	Description
Qualification Block	A2	The qualification block, for which the student is registered.
Subject Block	A2	The subject academic block, for which the student is registered.
Exam Year	YYYY	The exam year will be displayed according to the registration of the subject.
Exam Month	N2	The exam month, according to the subject registration.
Ceremony Date	DD-MON-YYYY	If ceremony information is entered for the student on option {SSTUD7-2b2} and the activity code for the record is linked to 'Event Indicator' (Q) or (B), the ceremony date will be displayed.
Cancel Date	DD-MON-YYYY	Only subject cancellation date(s) will be displayed from {SREGC-4}. The option will not allow the user to enter service centre information if the student has been cancelled.
Exempt	A1	If the student has been registered for exemption for the subject, the field will display a “Y” value, otherwise the default value “N” will be displayed for all records.

Example:

Processing Rules
	No special processing rules.

History of Changes

Date	System Version	By Whom	Job	Description
12-Dec-2007	v01.0.0.0	Melanie Zeelie	t141191	Add info regarding the exam centres.
4-Feb-2008	v01.0.0.0	Melanie Zeelie	t135327	Add info regarding the exam centres tab info.
08-Oct-2008	v01.0.0.0	Magda van der Westhuizen	t151621	Update manual: Language Editing: Juliet Gillies.
02-Sep-2009	v01.0.0.1	Melanie Zeelie	t161617	Update manual: New features
10-May-2010	v01.0.0.2	Melanie Zeelie	t157757	Update manual: New features
08-Jun-2016	v04.0.0.0	Magda van der Westhuizen	t210570	Add Rules regarding Qual / Subj Information panel box
07-Jul-2016	v04.0.0.0	Magda van der Westhuizen	t214787	Remove Promotion 'P' rule out of the manual.
10-Mar-2020	v04.1.0.0	Hellen Kgosi	t242100	Updated the image.